5 Tried and Tested Tips to Improve Tool Management

How your business operates is incredibly important, making tool management along with tool inventory control essential to making operations run smoothly and efficiently. Whether your business has a workshop, manufactures goods or maintains machinery, keeping and managing your tools and equipment makes a difference.

Being able to efficiently manage your tools, knowing where each piece of equipment is and even considering the lifespan of them too, will all count towards their upkeep and in turn, make your business more efficient.

See our top tried and tested tips to improve tool management and see which ones could work for you.

Why Tool Management Is Important to Your Business

There are a plethora of industries that use tools, specialist equipment and machinery, especially if you work in construction, manufacturing, or your business has a workshop. One of the most crucial things about these sorts of spaces is that everything is ordered, accounted for and sorted so that your workforce can access and use their equipment with ease.

Managing your tools correctly has all kinds of benefits for your company, from helping the operations run smoothly to saving your staff’s time. When all tools are in their place and accounted for, this means they always know where to look, keeping all this information tracked and to-hand.

Keeping records of all kinds of data also allows you to know what kind of tools have a longer lifespan and can even give you an inkling of what kind of manufacturers and brands you should invest in. All of these tool inventory control methods allow you to be a more efficient and productive business that has the ability to constantly optimise what you do.

1. Regular Audits

Regular tool audits look at what you’ve used and what you haven’t, along with history and past records of each item. These can be incredibly useful, as you can see what equipment you might need more of and what you don’t, which could also have a positive impact on your finances.

This is a great way to keep your business in check and keep on top of what tools are stored where ensuring everything is accounted for. Keeping these sorts of records allows you to make your tool management more efficient every time you do an audit, by analysing the way you do things.

2. Barcode Tracking

Bar codes are a fantastic way to manage your tools and equipment. They’re quick and easy to use and often be used on multiple devices, meaning you can scan tools on whatever is to hand. Using barcodes saves each of your employees from having to manually enter information, saving them time that could be spent elsewhere.

This method also means there less human error occurs as entering information is automated, which is a very quick process. By scanning tools that have codes, you can also keep and store all kinds of useful information and keep this on your tool management system. At the end of the day, this method makes employees’ lives easier, saves time and makes day-to-day tasks run smoother.

3. Inventory Control Software

A way to keep track of where tools and equipment are helps you to identify products, warranties maintenance and records, accountability, see location, tack all kinds of useful data, to optimise the way you do things

There is an array of software choices out there that can help your business keep track and account for all of the tools and equipment that you use. Automated tool inventory control tracking systems will tell you exactly where tools are and all sorts of useful information that you could use for business operations. They can help you identify items and show their location, to name a few features.

Using these kinds of systems means you can manage every piece of equipment and tool that you work with, seeing which ones are missing and showing which ones you might need more of. Having an overview of the way your production operates means you can be in control and take steps to optimise it too. All this information can be used to take a good look at the way you manage your tools and can indicate how you can do it better.

4. Customise Your Tool Management

Every industry and business is unique, meaning the way you do things is probably going to be different from other companies and even similar ones within your sector. Because of this, you want to be able to customise your tool management system or method, so you can tailor it exactly to your needs.

Perhaps you need to keep records of perishable tools so you order more, or knowing how many times certain tools are used within a certain time period is valuable to you. Customisable fields and features when managing tools, could make all the difference to the way function and gets the most out of your management system.

5. Store Tools Safely and Securely

An important part of managing your equipment and tools is storing and keeping them correctly. Having the appropriate heavy duty tool cases and storage systems for them will maintain their quality and their lifespan, meaning you don’t have to keep purchasing new tools to replace them with. Storing them correctly also means you will know where they are and they will be easy to find, keeping your warehouse, workshop or manufacturing processes in good order.

To ensure that every single one of your tools is accounted for and stored correctly, tool control foam inserts are one of your best options. Custom-fit designs mean all of your tools and equipment will fit into their casings like a glove, with no room to move around, minimising potential damage. These are also ideal for transporting tools as they will be protected during transit. Having appropriate storage for your tools means that your employees can find, use and return them efficiently.

If you want to improve your tool inventory control or optimise your tool management we can offer our expertise and knowledge, so get in touch with us. You can also read about similar topics on the PottertonPacs blog, today.